Administrative Assistant II

Company Name:
## Job Description
Job Overview Responsible for providing administrative support to the assigned Vice Presidents/Directors and exercises independent judgment in handling calls, maintaining the executives' schedule and calendar, and coordinating meetings, conferences, presentations and travel. Prepares reports and presentation materials, schedules and monitors workflow, and provides project support. The confidential nature of this position is of the utmost importance.
Provides administrative support to the assigned Vice Presidents as needed. This includes creating correspondence, presentations, and spreadsheets, some of which are highly confidential; scheduling meetings, coordinating meeting materials and minutes, and arranging for implementation of agreed decisions.
Alleviates those in authority of routine administrative details, including compilation of data, reports, and presentation preparation, expense report completion, and workflow scheduling and monitoring.
Makes independent decisions within established guidelines to provide support with planning, organizing, and scheduling various events.
Composes documents, presentations and correspondence, typically of a confidential nature.
Participates with other administrative assistants in providing back-up support.
Acts as primary and regular backup for front desk reception.
Manages all aspects of travel; assist with travel arrangements and logistics of potential employees.
Prepares meeting agendas and briefing, maintains meeting notes and arranges for implementation of action items.
Handles telephone calls, greets visitors and responds to information requests.
Manages the reservation of conference rooms to reduce scheduling conflicts.
Makes catering arrangements and provide assistance for on-site and off-site lunch meetings, as requested.
Distributes mail on a daily basis.
Skills and Abilities
Employee must be self-motivated with the ability to work independently and in a team environment.
Attention to detail, organizational skills, good communication skills, and computer proficiency are all required.
Advanced decision making, problem solving skills.
Exceptional written and verbal communication skills - develop clear and concise messages.
Ability to handle multiple projects or tasks.
Strong interpersoanl skills are essential.
Must be able to interact with employees on all levels.
Bachelor's degree required.
Experience of 3 year(s) is required for this position, assuming education requirements are met. Equivalent industry experience of 5 or more years is highly desirable.
Inter-relationship skills needed while supporting a number of Service Centers.
Excellent verbal and written communication skills required.
Strong attention to detail is required.
International awareness is desirable.
Must be very proficient in Microsoft Office Applications including; Word, Excel, and PowerPoint.
The International Trafficking in Arms Treaty (ITAR) requires that employees who work in the position for which Plexus is hiring must be, and be able to provide proof of American Citizenship, permanent residency (Green Card), or political asylum.
Plexus Corp. is an EEO/Minority/Female/Disabled/Veteran Employer.
## About Plexus
At Plexus, people are our most valuable asset.
Our culture is built upon our core values of passion, accountability, customer focus and teamwork. We strongly believe the success of our employees and business depends on our adherence to these values, and we take this responsibility seriously. Our employees embody our core values and bring unmatched industry experience, talent and drive to our customers. We encourage our employees to take ownership of their work experience and their future career path. If you are interested in working for a company that can provide you with unmatched experience and global opportunities, Plexus is the place for you.
Plexus is The Product Realization Company
Plexus uses a unique Product Realization service model to transform our customers' concepts into branded products and deliver them to their end, target markets. We tailor innovative solutions that integrate product conceptualization, design, commercialization, manufacturing, fulfillment and sustaining services. Whether our customers operate in the Americas, Europe, the Asia Pacific region or worldwide, Plexus delivers turnkey solutions to make any project a success.
Discover why more than 9,500 dedicated employees choose Plexus as their employer. Apply today!
All offers of employment are contingent upon successfully passing a drug screen and upon completion of a confidentiality agreement. All Plexus U.S. locations are tobacco free.
Plexus Corp. is an EEO/Minority/Female/Disabled/Veteran Employer
Auto req ID: 7162BR
Title: Administrative Assistant II
Job Family: Administrative Support
Location: Neenah, WI

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